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Cary Library Proctoring Guidelines


Please note: each library may have slightly different guidelines for exam proctoring. Please read carefully.

The Cary Community Library provides exam proctoring services by appointment. All proctoring communication is handled by e-mail at cary.proctoring@wakegov.com.

To schedule an exam:

Read the proctoring guidelines (see below). You are expected to be aware of all the information contained there. If your exam does not fit within our requirements, you will need to find an alternate proctoring site (see the botom of this page).

  1. Contact us to see what slots are available. The best method to contact us regarding proctoring services is by email at: cary.proctoring@wakegov.com.  Each day we can proctor two exams during each of the following time slots. The exam must be finished by the end of the chosen time slot.

    Monday-Thursday
    9:15 a.m. - 12:15 p.m.
    2:15 p.m. - 4:15 p.m.
    5:30 p.m. - 7:45 p.m.

    Friday
    10:15 a.m. - 12:15 p.m.
    2:15 p.m. - 5:30 p.m.

        Saturday
        10:15 a.m. - 12:15 p.m.
        2:15 p.m. - 4:30 p.m.

  1. E-mail us at cary.proctoring@wakegov.com to request an exam proctoring slot.

    You must always include the following information in each proctoring request, even if we have previously proctored for you. Your request is not considered complete until we have all of this information:
    • Your name
    • School
    • Course name, number, and section number
    • Instructor name
    • Exam format (e.g., Blackboard, paper)
    • Length of time allowed for exam
    • Date and time requested (include 1st and 2nd choices)

  3. Wait to hear back from us. Requesting a slot is not a guarantee that you will receive the requested date/time slots. Your exam is not scheduled until you receive an e-mail confirmation from us. We answer proctoring e-mail in the order received, and others before you may have already requested the slots that you are requesting. We will respond to your request by e-mail to either confirm the date or let you know it has been taken by someone else.

  4. Once your exam has been scheduled, it is your responsibility to contact your school to arrange for exam materials/passwords to be sent to us and to follow up with us to ensure that we have received the materials before you come in to take your exam.

  5. On the day of your exam, please arrive promptly at the scheduled time. Bring your photo ID, any necessary fees and materials for printing/mailing, and any other allowable testing materials (e.g., calculator, pen, pencil, scratch paper, notes). Do not bring anything else. We do not have a safe place to put personal belongings, so please do not bring them into the library at test time.

Proctoring Guidelines

Fees
  • There is no fee for the proctoring service itself.
  • You must pay for any pages that have to be printed in order for you to take your exam.  The cost is 25 cents per black and white page or 75 cents per color page, payable at the time of the exam by cash or check.
  • If the completed exam or other materials must be mailed to your school, you are responsible for providing postage and mailing supplies. Bring an envelope and stamps at the time of the test

Online exams

  • We can proctor online exams.
  • Our public computers are not available to be used for proctoring because we have so few of them and they are in high demand.
  • Online exams must be taken on a personal laptop, you may use our Quiet Study Room to take your online exam and we also have a dedicated study table for laptop use in the open area of the library.

Printed exams

  • We can proctor printed exams that are mailed or e-mailed to us. However, as of August 1, 2009 we will no longer be able to proctor printed exams that need to be faxed back to the school.
  • If your completed exam must be mailed, you are responsible for providing any postage and mailing supplies. Bring an envelope and stamps at the time of the exam.

Restrictions

  • We cannot proctor exams that require us to retain student electronic files on flash drive or on our hard drives.
  • We cannot scan completed exams and e-mail them as attachments.
  • We can not proctor printed exams that need to be faxed back to the school.
  • Students must notify the library if they are unable to come at the arranged time to take an exam. Students who do not comply will not be able to use Cary Community Library's proctoring services.

Alternate Proctoring Site
If your exam requires proctoring services that fall outside of our guidelines or if your preferred time slots are unavailable at a Wake County Public Library, you will need to use an alternate proctoring site. We know of only one other site:

McKimmon Conference and Training Center
1101 Gorman St.
Raleigh, NC 27606
Tel. 919.515.2138
e-mail: mcproctor@ncsu.edu

The McKimmon Center charges a fee for proctoring. Please contact them directly for more information.