Forms for All Participants
4-H Club and Group Documentation
Additional Requirements for Clubs and Groups that Handle Funds/Donations:
Annual Financial Report (from back of Treasurer’s Guide* or printout from software)
Annual Audit (usually completed during a leaders’ meeting)
Complete Funding Proposal form (p.16 of Treasurer’s Guide*) prior to any fundraising activities
*If you need a copy of the 4-H Treasurer’s Guide, please contact Martha Smith at or call 919-250-1092
4-H Project and Cumulative Record Books
4-H Record Books are a way for 4-H’ers to plan and record their 4-H year. Record Books are also a competition for 4-H members at the county, district, and state levels. Youth ages 5 through 18 should complete a Record Book each year, although Cloverbud Books (ages 5–8) are neither judged nor critiqued, but receive feedback from reviewers to help the 4-H’er improve their work in future projects.
Special note for Wake County 4-H Horse Youth: The Wake County 4-H Horse Council requires youth to complete a 4-H Project Record Book and Horse Supplement in order to receive a 4-H Eligibility Card, which is required for participation in 4-H Horse Shows and other horse program activities. Youth do not have to do a Record Book during their first year in 4-H. Exceptions may also be made for youth whose families relocate or who experience a medical condition or other extenuating circumstance that may prohibit them from being able to complete a Record Book.
4-H’ers and parents should note that documentation may be required if an exception is requested.
Instructions for Completing Project and Cumulative Record Books
4-H’ers, parents, and leaders are strongly encouraged to read the following documents to assist in the completion of 4-H Project and Cumulative Record Books.
NC 4-H Project Record Book Guide
4-H Record Book Training
Age and Project and Cumulative Record Book Completion
In 4-H, age is determined by the age the youth member was on January 1 of the program year. For 2013 Record Books (which are due in January 2014), the 4-H'er would do a Record Book based on how old s/he was on January 1, 2013.
Materials for Completion of Project and Cumulative Record Books
Blank Project and Cumulative Record Book forms can be downloaded in Microsoft Word format using the links below. Youth may either type in their information, or they can handwrite answers in the open spaces.
Sample Project and Cumulative Record Books
Project and Cumulative Record Books submitted to NC 4-H in previous years can be downloaded below.
Citizenship and Civic Education Project Record Book (11–12)
Citizenship and Civic Education Project Record Book (13–15)
Citizenship and Civic Education Cumulative Record Book (16–18)
Communication and Expressive Arts Project Record Book (9–10)
Environment and Natural Resources Project Record Book (9–10)
Family and Consumer Science Project Record Book (11–12)
Healthy Lifestyles Project Record Book (9–10)
Sample Score Sheets for Project and Cumulative Record Books
Project Record Book Scoresheet 9–10
Project Record Book Scoresheet 11–12
Project Record Book Scoresheet 13–15
Sample Cumulative Scoresheet 13–15
If you have questions about 4-H Project or Cumulative Record Books, please contact Heather Tart, Wake County 4-H Agent, at 919-250-1093 or email firstname.lastname@example.org